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Host a community event

To host an event for your community group on City property, you’ll need to meet specific requirements and get approval from us.

Getting all of the approvals you need for an outdoor event can take a minimum of 30 days.

If you have any questions about hosting an event, email us at saugacelebrates@mississauga.ca.

1. Book your location

For a listing and description of event locations, please visit eParks.

To book the location for your event, complete the Facility Rental Request Form online.

After you submit your request we’ll contact you and give you a “tentative” contract number.

For more information about event locations and availability please call our Customer Service Centre at 905-615-4100.

2. Submit your special event application

Once you have your tentative contract number, you’ll need to complete an Outdoor Special Event Application online.

We’ll review your application and then send you a customized checklist to help you plan your event.

3. Complete event checklist and approvals

Your checklist will explain what forms you need to submit for things like putting up a tent, serving food, or closing a road. It will also provide tips on hosting a safe and successful event.

You’ll need to get additional approvals from other City departments and organizations if your event includes any of the following activities.

Some activities are not allowed on City property, including:

  • Air bag jumping
  • Bungee jumping
  • Car washes
  • “Flying” lanterns
  • Drones
  • Kite fighting
  • Zip lining

Approvals you may need

If your event involves loud music or a sound system, you’ll need to apply for a noise exemption to the City’s Noise By-law.

It can take up to 90 days before your event to get an exemption.

Charging admission before the event or on the day of needs to be approved by City staff.

It can take up to 90 days before your event to get this approval.

If you’re serving alcohol at your event, you must contact the Alcohol and Gaming Commission of Ontario to apply for a Special Occasion Permit.

It can take up to 90 days before your event to get this permit.

For more information on events that will involve hot air balloons, contact saugacelebrates@mississauga.ca.

It can take up to 60 days before your event to get this approval.

For more information on events that will involve street performances, contact saugacelebrates@mississauga.ca.

You’ll be asked to provide details about the performance. It can take up to 60 days before your event to get this approval.

If your event will feature a carnival, it will take a minimum of 90 days to get this approval.

Carnivals can operate for a maximum of three consecutive days.

Any use of an open air fire not being used for cooking needs an open air burning permit from Mississauga Fire and Emergency Services.

It can take up to 60 days before your event to get this permit.

To set off fireworks on a City street or in a public space, you’ll need to apply for a fireworks permit.

It can take more than 90 days before your event to get this permit.

If you’re serving food at no cost, you’ll need to apply for a special event application for event organizers from Peel Public Health at least four weeks before your event.

If there will be food trucks or other vendors selling food at your event, you must apply for a special event licence.

It can take up to 60 days before your event to get this approval.

You may need to provide a waste management plan and have it approved by City staff.

It can take up to 60 days before your event to get this approval.

The location of any inflatables like an inflatable castle must be approved by City staff.

It can take up to 60 days before your event to get this approval.

You must have liability insurance for all facility rentals.

You can buy insurance through the City or use an existing insurance policy if your broker files a Certificate of Insurance form.

The form must name the City of Mississauga as an additional insured.

Learn more about the City’s facility user insurance.

For more information on playing movies in a City park, contact saugacelebrates@mississauga.ca.

It can take up to 90 days before your event to get this approval.

To run a raffle, bingo event or 50/50 draw, you must apply for a lottery licence.

It can take more than 90 days before your event to get this licence.

If you need to close a City street for a festival or other event, you’ll need to apply for a road occupancy permit.

It can take up to 90 days before your event to get this permit.

Depending on the scope of your event, you may need a security plan. This may include hiring private security or requesting an off-duty police officer from Peel Regional Police to be present during your event.

You can schedule a paid duty officer online.

It can take up to 90 days before your event to get this approval.

If you need a stage to be built for your event, City staff must conduct an inspection to approve the site. You’ll need to provide details about the full scope of staging, including the size of stage, staging company, vehicle access to site and any special arrangements.

It can take up to 60 days before your event to get this approval.

For more information contact saugacelebrates@mississauga.ca.

If your event is in a City park, all tents including canopy covers require permission from the parks supervisor. You’ll need to provide an event site plan that shows the tent’s location.

If you’re putting up a temporary tent larger than 20 x 30 you will need to apply for a building permit.

It can take up to 90 days before your event to get this permit.

If there will be vendors selling products at your event, you must apply for a special event licence.

It can take up to 60 days before your event to get this licence.

The route for a walkathon needs to be approved by City staff, this can take a minimum of 90 days.

You may also need to apply for a road permit, or install other safety elements.

If your event includes swimming, boating or other water activities there may be additional approvals you need to meet from the Marina Manager, the Coast Guard, or Peel Regional Police.

It can take up to 90 days before your event to get these approvals.

4. Review contract and pay fees

After you have all of the approvals listed in your checklist, you’ll receive a “firm” facility booking contract that outlines your “approved conditions of use”. Review the contract and pay any outstanding fees before your event date.

Share your celebrations

Be sure to share photos and comments about your event with us on twitter using the hashtag #SaugaCelebrates.